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11 Frequently Asked Questions About Cloud Service

With many businesses already having positioned themselves on the cloud for efficiency and savings, you’d think that there’s a fairly good understanding about cloud storage and what it can do for you. Even though 94% of all businesses use at least some form of cloud service, only about 50% of all corporations currently store their business-critical data there. That means many companies are still in the process or considering a move to the cloud. Here are some of the questions most often asked about cloud computing, and the answers may be helpful in having you reach a decision for your own business.

Frequently asked questions

Q: How safe is the cloud?

A: While the cloud is subject to constant attack from cyber criminals, most providers have some excellent security measures in place. When negotiating with a particular provider, be sure to find out what kind of security they have in place.

Q: Is cloud storage still popular?

A: Absolutely. It is currently a $370 billion dollar business, and by the year 2025 it is expected to soar to the astronomical level of $832 billion.

Q: How many companies actually use cloud service currently?

A: Approximately 94% of all companies use some kind of cloud services, even if they don’t have their company data stored there.

Q: What’s the difference between private, public, and hybrid clouds?

A: Private clouds are only used by a single enterprise, which means they would then maintain all the hardware and infrastructure. A public cloud is used by multiple businesses, and none of these would be responsible for any kind of maintenance. A hybrid cloud is one which allows you to use both a private cloud and a public one when it is advantageous for you to do so.

Q: How much data is actually stored on the cloud?

A: By the time 2025 rolls around, there will be more than 100 zettabytes stored on the cloud. A zettabyte is equivalent to one billion terabytes, or one trillion gigabytes. Also by 2025, there will be more than 200 zettabytes of data stored on all media, with half that being on the cloud.

Q: Who is the biggest provider of cloud services?

A: At present, the largest provider of cloud services is Amazon Web Services. Amazon has about 31% of the total market share, which is considerable, given the number of companies making use of the service.

Q: Which geographic region has the biggest share of cloud computing services?

A: By far, North America uses the biggest share of cloud services, at a whopping 61%. The next closest area would be Western Europe, at a distant 21%.

Q: How did COVID-19 impact cloud services?

A: COVID-19 caused a sudden flock of businesses to join the cloud, because so many workers were obliged to do remote work at that time.

Q: What is a data warehouse?

A: It is a setup which can incorporate both current and historical data, because businesses often have a need for detailed analysis of data. A data warehouse is capable of handling all these needs, because it is designed to handle long-range data needs over a period of time.

Q: What is microservices architecture?

A: This type of architecture allows a very large application to be broken down into smaller, functional applications so that services can be provided to the requestor much more quickly and efficiently.

Q: What are containers?

A: These are self-contained packages including all the elements necessary to run in virtually any kind of computing environment. Development teams often make use of containers, because they facilitate rapid development and efficient deployment.

Ready to join the cloud?

At some point in the near future, most businesses will be situated on the cloud. Now is the time for your company to make the move, and realize some of the same advantages and benefits that other companies have been enjoying for years already. You will probably save money on monthly operating costs, and you’ll gain some remarkable efficiencies while doing so. Contact us today to get setup for the exciting world of cloud service.

Cloud Asset Management

Why Cloud Asset Management is the Future

Cloud asset management is a collective process that a number of medium and large company make use of for tracking their software licenses. However, it can be even more than that, because it can also be used to deploy patches, applications, updates, and even entire operating systems to various devices.

Software Asset Management (SAM) is already popular on the cloud, but it will become much more so in the future, as more companies migrate their applications. When you’re looking for a new IT services provider, one of the factors you should consider is if the provider can offer software asset management as a cloud-based service. In this discussion, we’ll provide some insights as to why cloud asset management is the wave of the future, and why it’s here to stay.

Benefits of Cloud Asset Management

Cloud-based asset management can leverage the Internet’s bandwidth for better monitoring, metering, and delivery. When you can set up your SAM by placing the system in a public cloud space, it allows end processes to occur on the user’s personal bandwidth. Even though this last leg of the delivery of process is the only part that occurs on an employee’s personal bandwidth, it does remove the onus from the corporate network bandwidth. That leaves the corporate network available for monitoring, server patching, administration, operating system delivery, and any other maintenance activities that are necessary.

Some of the benefits of cloud management can be traced to the fact that cloud management itself is a vehicle that will free up your company from some of the mundane daily activities and allow you to focus on your business’s core needs. With your software being managed on the cloud, it removes it from your list of local responsibilities, and allows your employees to exclusively work in their specialty areas. Whenever any kind of integration is necessary, your host provider will be carrying it out via the cloud, while you await the successful completion of the task.

Fly in the ointment? 

Probably the only reason why cloud-based SAM hasn’t taken the world by storm thus far is the fact that many companies still have an abiding mistrust of cloud computing. And the reason why managers and executives haven’t fully embraced the cloud is their concern over security. Yes, security is an issue, but cloud-based services are better protected than local services. In other words, your data is even safer on the cloud than it is on your own localized, small network. When more managers come to realize this, the fly in the ointment will be removed, and there will be even more of a rush to embrace cloud computing and cloud-based SAM.

Contact Us 

It can be painstaking and difficult to find the right I.T. services provider, but you should start your search by narrowing it to companies proficient in Cloud Asset Management. Contact Terminal B today to find out how our adoption of cloud asset management can be a huge benefit to your company, and how we can make your data assets secure against attacks and corruption.

3 Office 365 features that make eDiscovery a breeze

The growth of business data is too rapid for any manual or traditional method of processing. Processing and sifting through a company’s data has become nearly impossible given the sheer speed and volume by which data is produced and housed in an organization’s digital tools and databases.

Electronic discovery or eDiscovery is the automated process of identifying, collecting, reviewing, and exchanging business data for use in litigation or investigation. Unsurprisingly, eDiscovery is a long and complicated process. But this has birthed an entire industry of solutions for its various stages, with Microsoft’s Office 365 being just one of them. What makes Office 365’s eDiscovery feature unique?

Microsoft’s enterprise productivity suite, Office 365, has built-in tools that can process eDiscovery requests by going through data scattered among its many tools easily, quickly, and cost-efficiently. Let’s take a look at Content Search, eDiscovery Cases, and Advanced eDiscovery.

What is Content Search and eDiscovery Cases?

eDiscovery is the core function of Office 365’s Security and Compliance Center. Its Content Search uses criteria like keywords, custodians, and date ranges to identify, preserve, and collect business data scattered in Office 365’s suite of cloud-based tools, such as Exchange Online mailboxes, Office 365 groups, Teams, Skype for Business conversations, Sharepoint Online, and OneDrive for Business sites.

Without analysis capabilities, Content Search’s results can become bloated with irrelevancies if the volume of unstructured data is massive. When that happens, identifying relevant content requires a professional third-party solution. However, organizations now have the option to do it themselves with Office 365’s Advanced eDiscovery powerful data management and analytics features.

eDiscovery Cases is another basic eDiscovery functionality in the Security and Compliance Center. It’s a management tool that allows organizations to control who can create, access, and manage eDiscovery workflows for legal investigations. This preserves content locations from being tampered with and prevents unwanted eyes by placing them on hold. The Content Search tool can go through those locations to find content that needs to be extracted. Case content can then be prepared for further analysis by third-parties or through Advanced eDiscovery.

What are the benefits of Content Search and eDiscovery Cases?

Their primary advantage is enabling organizations their own preliminary searches and early data assessments for legal proceedings and investigations. This kind of in-house search and assessment is quick, cost-effective, and is secure, since it doesn’t expose corporate data to external eyes.

Using eDiscovery Cases, requests for relevant content can easily be entertained. There’s no need for content to be moved, archived for preservation, and indexed for search.

And because Microsoft designed Office 365 for the cloud, it gives its eDiscovery tools global availability. They can be used in any locale or situation where an organization needs to find and access content for legal, compliance, and investigation purposes. It isn’t restricted to on-premises collection of data.

What is Office 365 Advanced eDiscovery?

Available for customers with Microsoft Enterprise E5 licenses, Advanced eDiscovery adds analysis capabilities with text analytics, predictive coding, machine learning, and optical character recognition. Organizations can assess the relevance of all documents, remove redundancies and irrelevancies from data sets, and then automatically cluster the remaining documents.

What are the benefits of Office 365 Advanced eDiscovery?

Advanced eDiscovery makes in-house case assessment much easier and more cost effective. Through predictive coding, it separates relevant from irrelevant documents and detects documents that have similar or identical content. It also eliminates email threading or only recognizes the new, unique messages in an email thread, removing earlier copied content in previous messages.

These functions dramatically reduce the work needed to gather content and the size of data exports. Without these Advanced eDiscovery capabilities, huge amounts of data from Content Search can be bloated with irrelevant and duplicate data.

With machine learning, advanced text analytics, and multi-dimensional analyses of data collections, Advanced eDiscovery allows you to explore an organization’s unstructured corporate data and find what you need, making quick informed decisions on case strategies possible.

Looking for relevant data for legal cases in your organization doesn’t have to be difficult. Not only does Office 365 have a suite of productivity tools to make collaborative work and communication better, it also makes legal investigations and corporate security and compliance easier and more cost-effective. Contact us and let Terminal B’s experts help make your eDiscovery tasks so much easier with Office 365.

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