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How Much Does Managed IT Really Cost for a 50–200 Person Company?
When business leaders ask, “How much does managed IT really cost?” they’re often hoping for a quick answer. But like most business-critical services, the real answer depends—on what’s included, how your systems are structured, and what kind of support your company really needs.
Still, we can break it down. For companies with 50 to 200 employees, a clear pricing range has emerged based on real client data across Texas. In this article, we’ll give you actual numbers, what drives cost up or down, and how to budget smart.
What’s the Average Monthly Cost for Managed IT?
For a 50–200 person business in Texas, the average monthly managed IT cost typically falls between $8,000 and $20,000. Here’s how that breaks down:
| Company Size | Monthly Cost (avg) | Per-User Cost (avg) |
|---|---|---|
| 50 Employees | $8,000–$12,000 | $160–$240 |
| 100 Employees | $12,000–$16,000 | $120–$160 |
| 200 Employees | $16,000–$20,000 | $80–$100 |
What Affects the Price?
1. Scope of Services
Are you outsourcing basic help desk support only, or full-scale security, compliance, endpoint management, and cloud infrastructure? The broader the coverage, the higher the monthly investment.
2. Compliance Requirements
Companies in finance, healthcare, and government-regulated industries will see higher IT costs due to security protocols, auditing, and documentation needs.
3. Onsite vs. Remote Support
In-person support—especially in Texas’ more rural regions—adds to cost. A hybrid model, with remote help desk and occasional onsite visits, is often the most cost-effective.
4. Number of Devices, Not Just People
A 100-person company might have 180+ managed devices. Each workstation, laptop, printer, server, and firewall adds to the pricing matrix.
5. After-Hours Support or 24/7 Monitoring
Standard business hours support is more affordable. If your business can’t afford downtime at any hour, 24/7 response and monitoring will push costs higher—but may save you more in the long run.
What’s Usually Included?
Most reliable managed service providers (MSPs) bundle:
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Help desk & remote support
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Endpoint monitoring & patching
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Cybersecurity tools
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Backups & disaster recovery
-
Network monitoring
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IT strategy consulting
Optional services may include VoIP support, Microsoft 365 licensing, vendor management, or virtual CIO services.
What Are the Hidden Costs?
Be careful with ultra-low pricing. A $60/user plan may not include remediation, after-hours help, or project support—meaning you’ll be billed hourly when it matters most. On the other hand, a flat-fee managed IT agreement covers you when the unexpected happens, keeping costs predictable.
How to Budget Smarter
We recommend budgeting $120–$160 per employee per month for a well-rounded managed IT contract that aligns with most business needs in Texas. This gives you room for growth, includes layered security, and provides consistent support that scales with your operations.
Why Choose Terminal B for Managed IT in Texas
Your IT provider shouldn’t just keep the lights on—they should actively protect your business, streamline operations, and support long-term growth. At Terminal B, we specialize in helping mid-sized companies across Texas get the right level of managed IT support without overspending. Whether you’re scaling up, tightening compliance, or just need more predictable IT costs, our team is here to build a solution that fits. Let’s talk about what’s possible for your business.
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