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The Importance of Proper Off-Boarding
Changes in employee status, such as termination of employment, often result in a number of critical tasks that need to be completed in order to protect the company’s data and systems. One of the most important of these tasks is off-boarding, the process of removing an employee from all company systems and ensuring that they can no longer access company data.
Just like you need to properly onboard employees when they’re hired, you need to offboard them when they leave. When an employee leaves your company, it’s important to make sure their departure is properly handled. Some of the most important elements of offboarding are outlined below:
Freeing up Hardware
When an employee leaves, it’s important to make sure their computer is properly wiped and all data is deleted. This will help ensure that confidential information doesn’t end up in the wrong hands.
Additionally, taking this step ensures that if or when you hire new employees, there will be hardware ready and prepared for the new employee without any confidential data left over from the previous employee.
Freeing up Software Licensing
Similarly, when an employee leaves it’s important to make sure their software licenses are properly revoked. This will help ensure that the departed employee can no longer access any company data or software and protect against any unauthorized access.
Preventing Unauthorized Access
If you don’t properly off-board an employee, they could still access company data long after they’ve left, or they could give sensitive information to a competitor. In some cases, former employees have even used their old accounts to launch attacks against their former employer.
What Statistics Show About Off-Boarding
- 88% of security incidents are caused by human error
- 17% of data breaches are caused by malicious or criminal attacks
- 25% of data breaches are caused by system glitches
Proper off-boarding can help prevent all of these unfortunate circumstances from happening. This article outlines just a few reasons why it’s important to take the time to properly off-board an employee, even if it’s just a matter of changing their password and revoking their access to company systems. It may seem like a small thing, but it can make a big difference in protecting your company’s data.
This is especially important if you have employees who are working remotely. If you don’t take the time to properly off-board the employee, they could still have access to your company network long after they’ve left.
When it comes to off-boarding, proper planning can make all the difference. By taking the time to properly off-board your employees, you can help protect your company’s data and prevent any sensitive information from falling into the wrong hands.If you’re looking for help with off-boarding procedures, Terminal B is there for you! Learn more about their managed IT services today.