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Office 365 productivity hacks you may not know about

Most small businesses rely on technology solutions to perform their day-to-day tasks. One indispensable solution is Office 365, Microsoft’s cloud-based subscription service that includes online versions of standard Office applications like Word, Powerpoint, and Excel, as well as collaboration apps like Skype for Business and Microsoft Teams.

You are probably familiar with some of these apps because you’ve been using them on your PC, but did you know that Office 365 allows you to do things in the cloud that you can’t do with the desktop version? Here are some of those features and how they can boost your productivity:

  • Collaborate in real-time

Office 365 allows several users to work on a document simultaneously. This feature lets file owners see other users’ activity on a document in real-time, eliminating the need to send files back and forth over email when collaborating. You can also use the built-in chat or voice features to communicate with your colleagues, eliminating the need for a separate messaging app while working.

  • Pick up where you left off in Word

Whenever you’re connected to the internet, Word bookmarks your current page and syncs that information across all your devices. Switch from mobile to desktop and back again, and immediately continue working right where you left off.

  • Organize your team with Planner

Planner is a task management app that comes with your Office 365 subscription. With it, you can assign tasks, set due dates, and share files in a simple and organized way. You also gain visibility on the state of your projects, as each board shows who’s working on what, which projects are on schedule, and which are delayed.

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  • Link OneNote to Outlook

Office 365 makes it easier to share items from your personal device with your teammates. For starters, you can convert OneNote items into Outlook calendar events complete with date, time, and location, or distribute the minutes of a meeting from your OneNote via your Outlook email.

  • Share large files efficiently

If you’re looking to send large or multiple files to your peers, upload them to Office 365’s cloud storage instead of sending them as email attachments. Email attachments have file size limits, but Office 365 gives each user 50GB of default storage. This means you can upload any size of file and then simply share the link via email or a messaging app. Your team can then access the file on any device without the need to download it.

  • Enhance your experience with third-party tools

Office 365 integrates with hundreds of third-party apps that let you complete a huge range of tasks smoothly and securely. Request e-signatures, collect customer feedback, or send money straight from Outlook with just a few clicks. Browse for the tool you need at the Office store and start enjoying more integrated and intuitive workflows.

Terminal B is a Microsoft Cloud Solution Provider (CSP) Partner

We are proud to be one of only 300 verified CSP Partners in the United States, and one of the largest in Texas. As the premier CSP partner of Texas businesses, we leverage your Office 365 subscription so you can attain maximum productivity while meeting compliance and security standards.

Customize your Office 365 plan with Terminal B

Terminal B offers affordable and tailor-made Office 365 plans that give predictability to your business budget. Pay only for the services or apps you need, and easily scale up your technology when you need to.

Are you ready to drive business growth with Office 365? Call us at (512) 643-9038 or fill out this form to reach us today.

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